IB Coordinator-What I Do & How I Can Help You

Edit 0 11 …
  • FROM THE INTERNATIONAL BACCALAUREATE ORGANIZATION ~

The role of the Diploma Programme coordinator


Introduction

What follows is not intended as a job description; it's simply a list of duties that most coordinators may take on and it is a place to start if you are wondering how I can help you here at Riverstone.

1. Recruitment and selection of students

  • Helping to prepare promotional material
  • Arranging information meetings for parents and prospective students
  • Advising students and the parents of prospective students

2. Communication with subject teachers and/or heads of departments

  • Issuing copies of the Diploma Programme Coordinator Notes and Diploma Programme General Regulations
  • Issuing sections of the Vade Mecum -- which is now called Handbook of Procedures
  • Requesting predicted grades and marks for internal assessment
  • Monitoring and acting on professional development needs
  • Agreeing a timetable of internal school deadlines
  • Writing an honour code for students
  • Advising on ways to promote and monitor academic honesty among students
  • Monitoring the construction and delivery of the Theory of Knowledge programme
  • Ensuring that group 1 and group 2 oral examinations are properly conducted

3. Communication with students

  • Advising students on subject selections
  • Informing students about the IB Diploma Programme General Regulations
  • Devising a course of instruction on how to achieve academic honesty (important for 5 year evaluation)
  • Supporting, encouraging and counseling anxious students
  • Informing students about internal school deadlines for the receipt of examination material
  • Ensuring records are accurate and kept up-to-date when candidates change subjects
  • Following through with IBO procedures for sending results to universities
  • Acting as an advocate for student concerns
  • Requiring students to agree and sign an honour code-for example, submitting only work that is authentic(important for 5 year evaluation)

5.Creativity, Action, Service (CAS)

  • Helping candidates design a CAS programme
  • Planning group activities with candidates
  • Contacting external supervisors and organizations
  • Maintaining records
  • Informing the regional office of any students who do not complete their CAS programme

6.Communication with parents

  • Informing parents about the Diploma Programme, its regulations and the importance of complying with IB deadlines
  • Enlisting parental support for achieving academic honesty
  • Obtaining information about students with special educational needs
  • Helping parents understand the demands of the Diploma Programme
  • Informing parents of students’ work and CAS requirements
  • Enlisting the support of volunteers to help with activities like CAS and field studies

7.Communication with organizations outside the school

  • Liaising with offices of the IBO, such as IBCA in Cardiff (which is moving to Amsterdam by 2010) and the regional office, and sub-regional organizations
  • Liaising with universities and colleges with College Counseling Offices, as needed
  • Liaising with local organizations in order to arrange CAS activities

8. Extended essays

  • Informing supervisors and students about the extended essay requirement, the guidelines and assessment criteria
  • Identifying teaching staff with suitable qualifications and experience to act as supervisors
  • Ensuring potential supervisors are familiar with the extended essay requirement and how it contributes to the Diploma Programme
  • Ensuring that students do not change their subject and/or response language for an extended essay after the registrations have been submitted
  • Enforcing internal school deadlines
  • Ensuring that students meet with their supervisor on a regular basis
  • Ensuring the timely mailing of extended essays to examiners.

9.Examinations

  • Organizing mock/trial written and oral examinations for students and invigilators
  • Arranging for an external visual arts examiner in liaison with IBCA
  • Maintaining the security of examination papers
  • Informing students and invigilators about examination procedures and regulations
  • Providing students with individual examination schedules and the IB handout (see section G of the Vade Mecum) on the conduct of the examinations
  • Establishing and equipping a suitable location for the examinations
  • Ensuring that there is sufficient stationery for the examinations
  • Checking requirements for calculators, data booklets, case studies and other authorized material for examinations
  • Establishing an invigilation schedule and informing invigilators of the schedule
  • Ensuring that all invigilators are aware of their responsibilities
  • Planning for the mailing of examination scripts to examiners within 24 hours after each examination, and being able to follow-up any packages that go astray
  • Encouraging teachers to complete and submit form G2 after each examination for their subject
  • Submitting CAS information to the regional office

10.After the examinations

  • Ensuring students receive their results
  • Counseling students (and their parents) about their results
  • Informing students about their opportunities for enquiries upon results and retaking subjects
  • Registering six month retake candidates by 29 July (May to November) or 29 January (November to May)
  • Ensuring that a responsible person is available to receive correspondence from IB offices well after the issue of results
  • Conveying diplomas, diploma results and certificates to students

11. Longitudinal concerns

  • Maintaining contact with graduates
  • Inviting graduates to information meetings for parents and students to act as resource persons
  • Maintaining success records for use in recruitment and school promotional material
  • Maintaining records of scholarships and university entrance
  • Planning for the long-term improvement of the Diploma Programme within the school

12. Teaching staff

  • Informing teachers of professional development opportunities and making necessary arrangements
  • Communicating curriculum developments and administrative changes to teachers
  • Orienting new teachers and informing them about the Diploma Programme
  • Advising teachers about internal assessment requirements
  • Monitoring the receipt of internal assessment forms and candidates’ work for submission to examiners
  • Organizing and chairing meetings for IB teachers
  • Consulting with teachers about IB teaching practices and standards


13. Developing and administering the budget for the Diploma Programme

  • Most of these tasks are currently taken care of at the Business Office --
  • Submitting a budget request to the school’s administration
  • Monitoring expenditure from the budget
  • Paying fees to the regional billing office Boni does this)
  • Purchasing and inventory of learning resources
  • Purchasing and distribution of IB publications
  • Photocopying and communication costs (postage, courier, fax, phone)
  • Monitoring student field study costs